There are a number of ways to efficiently manage a small project to balance quality, cost, and schedule.
Planning: OFCC Planning and Projects help agencies create the quickest and most efficient plan for the entirety of their construction work over the biennium. Which project(s) must come first? How does one project affect others? Can projects be combined by location or trade? Can Controlling Board approval be consolidated for multiple projects? OFCC can assist with determining these answers.
Pre-qualified lists: Agencies can hire a design professional quickly using OFCC Consultant Lists, which have already completed some of the procurement steps, including Controlling Board approval. Using this expedited process, agencies can hire a consultant in as little as two weeks.
Hiring a dedicated agency Local Administration Consultant (LAC): Depending upon availability of agency and OFCC in-house staff, it may make sense to hire a LAC firm to provide dedicated project managers or project coordinators through OFCC. The scope of administration services would be developed jointly by OFCC and the agency to manage those designated projects.
Avoiding rebids: Delays from rebids may be traced to unrealistic cost estimates, overly restrictive specifications, or inadequate advertisement. Good planning will minimize these risks. Regarding bidding, agencies may use OFCC’s electronic bidding system to maximize exposure of the bid opportunity to the contractor community, potentially avoiding the need for re-advertising.